If parts of your dissertation have previously been published, such as in a journal article or book, you will need to check the copyright transfer agreement of the journal or book that you signed at the time of publication.
The agreement may make explicit reference to your right to deposit in your institution’s digital repository, along with any specific guidelines to follow. Many major academic publishers now have clear statements about author’s rights on their websites, and many are generous in allowing their authors to deposit a version of a work in a repository.
Other reasons would be to satisfy requirements for review of grant-sponsored research, to protect data being utilized by a team of researchers of which you are a part, or to protect your ability to apply for a patent based on your research.
It is important that you discuss any such considerations with your major professor, department chair or school dean prior to your deposit with Pro Quest and [email protected]
While the staff in the Mullen Library or the Office of the Senior Vice Provost for Academic Administration and Dean of Graduate Studies cannot provide advice regarding the need for or proper length of embargoes, we are committed to working with you to ensure that your need for an embargo is met.
Please contact the Graduate Studies office at [email protected] the Mullen Library staff at edu/form/if you need to discuss a longer embargo period.
Are there special concerns that I need to be aware of when submitting a dissertation to an online environment such as Pro Quest and [email protected]?
If you have further questions on Fair Use parameters, Creative Commons licenses, copyrights and permissions, please feel free to contact the Office of the General Counsel, visit the General Counsel website, or consult the Pro Quest publication .The SHERPA/Ro MEO site provides a useful compilation of many major publishers’ policies.Who can access [email protected] to search for and download my dissertation?However, be aware that policies will vary from publisher to publisher.If you are in doubt about the future publication of your dissertation, you may want to consider an embargo period, during which your dissertation is saved in Pro Quest or [email protected] but not available for public view.Will publishers be willing to accept a book or article based on my dissertation for publication in my dissertation is already available at Pro Quest or [email protected]? Recent research (see here and here) also confirms that most publishers will generally not reject a submission based on prior publication as an ETD.Please see the “Advice to Graduate Students Based on the 2011 Publishers’ Survey” section of the first article for some practical advice about approaches to publication.An embargo may be used to balance publishers’ interests in being the first to publish scholarly books or articles, while also ensuring that scholarship is accessible to the general public within a reasonable period of time.During the embargo the abstract and metadata for your submission can be made public while the full text remains hidden.While under embargo, the metadata (title, abstract, etc.) for your work is available to the world, but the full text of your work is not.You set the embargo period, which may be 1 year, 2 years or 5 years.